Microsoft Sharepoint and OneDrive: Overcoming the Limitations of Local Storage
2020 was an important year for businesses across the globe. Besides the obvious challenges, the need for fast and secure access to data exposed the weaknesses of traditional data backup and file sharing methods, driving many businesses to modernize their capabilities through two important Microsoft products: SharePoint and OneDrive. These improvements allow for instant access to business data, and while they do similar things, they’re different in a few important ways.
Similar Goals, Different Approaches
The key to understanding the differences between these two applications lies in their names.
SharePoint for small businesses means immediate access to data, since it’s a web-based, collaborative platform. Individual teams within a company can use SharePoint to create dynamic team sites where members can store and share documents and other resources. All employees with access to team documents can edit those documents at any time. This eliminates the need to provide links and manage permissions for individual records, websites, and shared applications.
OneDrive is a file hosting and synchronization service that enables access to files from any device. Its name reflects its intended use for a single user.
How Microsoft Sharepoint and OneDrive Are Important Elements of the Modern Workplace
The nature of business is rapidly changing. The old way to share documents was attaching them to emails, but while this system initially felt immediate and usable, the reality is that email is insecure and inefficient. The modern workplace demands instant collaboration and communication. A crucial part of this is the ability to securely and instantly access documents from anywhere.
Streamlined Document Sharing
SharePoint and OneDrive act as central repositories for team and personal documents, and thanks to seamless integration with other Microsoft applications like Teams, real-time collaboration is effortless.
Say a potential customer asks about a service your business offers. What does it say about your business if your representative has to reply with “I’ll need to get back to you about that”? Instead, they could have secure access to every document they need right at their fingertips. This is the modern workplace in action, as SharePoint and OneDrive give users the ability to instantly create and share data-rich content, from brochures and sell sheets to interactive graphs and charts.
Secure Document Access
SharePoint and OneDrive emphasize security by using encryption to keep in-transit data secure and content protected while it’s being stored. These protections are only the beginning, as both applications safeguard your data from internal threats like corrupted data and human error.
How Modern Is Your Workplace?
A modernized workplace has complete control over its data, and SharePoint and OneDrive are important elements that enable this. As more employees work remotely, now’s the time to optimize business processes, leverage new technology, and help your teams work more efficiently and securely.
SBT Partners can help with any aspect of SharePoint or OneDrive implementation, transforming your old methods of email folders and filing cabinets into a fully streamlined and modern document system. We can even customize the look and feel of these applications to make them more inviting and user-friendly. Finally, we use these applications as a way to improve team collaboration and communication, so your business is more efficient than ever before.
We do this every day for all of our clients. Our modern workplace assessments evaluate how well your processes are working, how you use technology, and how you approach cybersecurity. The second step is where we fit fully into the equation. As Microsoft Gold Members, we have elite tools and a wealth of knowledge about how to streamline processes and support your business through instant and secure document access. Reach out to us today for a consultation, and let us take your business to a whole new level.