Why You Should Switch to a Microsoft Teams Phone System
The modern business world has employees working in various locations throughout the day. Without a centralized office location, having a communication environment that allows employees to collaborate effectively prevents delays and miscommunication from disrupting operations. One solution that many organizations utilize is the Microsoft Teams phone system. Keep reading to learn how Microsoft Teams can revolutionize the way your staff communicates.
What Is Microsoft Teams?
Microsoft Teams is a unified communication and collaboration platform that allows your staff to share files, meet and chat virtually, and store information in one place. As part of the Microsoft Office 365 suite, Teams offers a seamless and user-friendly experience for employees and companies.
Teams acts as a hub for teamwork, enabling users to chat, meet, call, and collaborate all within the same application. It eliminates the need for switching between multiple tools, allowing for streamlined and efficient communication. With Microsoft Teams, you can create different teams and channels for specific projects or departments, making it easy to organize conversations and share files.
How to Use Microsoft Teams
Microsoft Teams offers various features that enable your staff to collaborate and communicate effectively. As a phone system, it allows you to migrate your infrastructure to a cloud-based environment while keeping your primary contact numbers. Other tools and features offered by Microsoft Teams include:
Chat and Messaging
Microsoft Teams provides a robust chat functionality that allows for both one-on-one and group conversations. You can send messages, share files, and even integrate apps within the chat window. This feature ensures that all communication related to a specific topic or project stays organized and easily accessible. Moreover, Teams offers the option to tag specific team members in a conversation, ensuring they receive a notification and can respond promptly.
Video Meetings and Conferencing
Remote work has made video conferencing a key component of business communication. Microsoft Teams integrates with Microsoft Outlook, making it easy to schedule and join video meetings directly from your calendar. Teams also supports audio conferencing, allowing participants to join meetings via phone call when they don’t have access to a computer or internet connection. The platform’s screen-sharing and recording features further enhance collaboration during meetings.
Is your staff tired of endlessly searching through email chains to find the right attachment? Microsoft Teams provides a central location for storing and sharing files, making collaboration more efficient. You can create, edit, and co-author documents in real time, ensuring everyone stays on the same page. Teams also integrates with Microsoft OneDrive and SharePoint, providing seamless access to your files and documents.
One of the greatest strengths of Microsoft Teams is its ability to integrate with a wide range of apps and services. From project management tools to customer relationship management software, you can bring all your essential business applications into one place. This integration streamlines workflows and reduces the need to switch between different tools, ultimately increasing productivity.
The Microsoft Teams Phone System allows you to make and receive phone calls directly within the Teams application. It integrates with your existing phone service provider or can be set up as a standalone phone system. By switching to a Teams Phone System, you eliminate the need for traditional phone systems, as all your calling needs are consolidated within Microsoft Teams.
What Are the Benefits of Microsoft Teams?
Finding the right communication infrastructure for your business is important; partnering with the wrong company could create gaps that impact your staff’s ability to collaborate on projects. Here are some of the benefits you receive when using Microsoft Teams.
Whether your employees are in the office or remote, Microsoft Teams provides a collaborative workplace that allows them to easily work together on projects and documents. Teams also increases your staff’s collaboration capabilities because it seamlessly integrates with popular applications, like Word, Excel, and PowerPoint.
Microsoft Teams is a cloud-based platform that allows users to access files and information from anywhere with an internet connection. The Microsoft Teams phone system is accessible through a mobile application and makes your staff reachable from their home or preferred work location.
Your business is growing, and you need a phone system that evolves with it. Legacy systems require purchasing new equipment, an expensive and time-consuming task. The Microsoft Teams phone system is scalable and can increase capacity based on your company’s needs.
Microsoft takes security and compliance seriously, and Teams benefits from the robust security measures implemented across the Microsoft 365 suite. Teams ensures data encryption, multi-factor authentication, and secure guest access to protect sensitive information. The platform also meets industry standards and regulatory requirements, making it suitable for businesses operating in highly regulated sectors.
Leverage the Full Power of Microsoft By Combining Teams and SharePoint
Microsoft SharePoint integrates with Teams and is another innovative tool that enables businesses to easily distribute news and information to their staff. Visit our latest blog to learn more about the benefits of SharePoint for the modern workplace.
Get Your Microsoft Teams Phone Number With SBT Partners
Legacy phone and communication platforms chain your staff to the desk and make it difficult to make up-to-the-minute adjustments on projects. However, partnering with a reputable provider offers peace of mind knowing the transition between platforms will be smooth and efficient. SBT Partners is proud to be a modern MSP that builds and maintains a Teams environment for partners using the following solutions:
- Migrations: We offer migration services that securely relocate your existing data to your organization’s new platform.
- Customization: Your business is unique, and you deserve a collaborative environment that best suits your needs. Our team works with you to make sure your Teams platform satisfies your specifications.
- Ongoing Support: The SBT Partners believes in building long-term relationships with our clients. We offer ongoing support services that troubleshoot issues and minimize downtime if an issue develops.
Contact SBT Partners today to start developing your Microsoft Teams phone system.