The Importance of Data Backup and Recovery
At any point in time, your business can fall victim to a cyberattack or experience a natural disaster that creates data loss. When this happens, a timer response is essential. A large part of a successful response includes having a well-constructed backup and recovery plan that enables your staff to resume operations and maintain business continuity. But what goes into a data backup and recovery plan, and what events does it protect against? Read more to learn about the importance of data backup strategies.
What Is a Data Backup and Recovery Plan?
A data backup and recovery plan combines two critical processes into a single strategy to streamline how a business restores data. These techniques include:
Your company’s data is vulnerable to various attacks that can significantly impact employee productivity and efficiency. Backup services provide a safety net by creating multiple copies of your data and storing them in different locations, with one being off-site to ensure maximum security. When developing your data protection plan, you have three storage options:
- Full: Provides a complete backup of every data file on a server and offers the highest level of protection against data loss
- Incremental: Offers backups of recently modified files but does require one full backup
- Differential: Serves as a combination of full and incremental backups, takes up less space, and has a fast recovery process
Companies that fall victim to a ransomware attack experience 20 days of downtime on average. Can your business afford nearly three weeks of productivity loss? Implementing a disaster recovery plan is one of the most important steps to prevent long-term data loss. A disaster recovery solution details the roles, responsibilities, and steps that must be taken after a significant event. Developing a thorough restoration plan takes time and involves the following steps:
- Verify industry standards: Some organizations must follow industry or federal compliance standards. Before creating your plan, take time to make sure you’re up-to-date with the latest regulatory standards and best practices.
- Pinpoint responsibilities: Your organization’s recovery plan should utilize your staff’s skill sets. Carefully determine each team member’s strengths and issue a task that enables them to maximize it in a crisis.
- Audit IT infrastructure: Thoroughly inspecting your existing IT environment allows you to create a list of essential tools that need to be recovered after a disaster.
- List essential activities: Working with your internal team, develop a ranking of crucial activities that must occur to maintain business continuity. Performing this helps manage risk and monitor for breaches.
- Develop a budget: Managing costs is a top priority for small to medium-sized businesses. Determining how much you’re willing to spend is significant when finalizing the size of your disaster recovery plan.
- Build your strategy: After understanding your current environment and assigning roles, you can begin building your disaster recovery strategy. Make sure to be as specific as possible to ensure an efficient process.
- Test your plan: Following a disaster shouldn’t be the first time you carry out your plan. Regularly testing your disaster recovery plan allows your team to practice and provides key insight into unplanned inconsistencies.
What Does a Data Backup and Recovery Plan Protect Against?
Data loss can happen at any time and can come from various sources. Having a comprehensive data backup and recovery plan provides a safety net against the following events:
The average cost of a data breach from a ransomware attack rose to $5.09 million in 2021, and this figure doesn’t include the loss of reputation and trust of customers. Having a data backup and disaster recovery plan as part of your cybersecurity infrastructure provides an extra layer of protection against data loss.
Even if employee satisfaction at your business is high, it only takes one angry staff member to put your entire data center at risk. Establishing a data backup strategy guards your organization against the impact of a malicious worker.
To err is human. Sometimes simple mistakes can have a significant impact on your company’s data. This enhances the importance of data backup and recovery because it reduces the damage caused by accidents.
IT System Failure
Your on-site and cloud storage systems aren’t foolproof and can experience breakdowns. If these occur, having copies of data provides peace of mind knowing your infrastructure can be safely restored with minimal downtime.
Whether it’s a fire, flood, earthquake, or hurricane, every region is susceptible to natural disasters that can strike at any time. Storing data backups off-site enables your team to resume operations safely after disaster strikes.
Use the Recycling Bin
Accidentally deleting files is something everyone has done. Thankfully, SharePoint has a built-in recycling bin that stores deleted documents and features an easy restoration process. Also, SharePoint has a second-stage bin that enables users with admin access to access items deleted from the recycling bin. This provides added peace of mind that you’ll be able to find and recover lost documents. Remember that deleted files have a 90-day shelf life in both bins, which are then deleted forever.
Ready to start developing your data backup and recovery plan? Contact SBT Partners, and one of our experts will start creating your company’s strategy.
Develop Your Data Backup and Recovery Plan With a Leading Provider of Cyber Security in Charlotte, NC
SBT Partners understands that experiencing a disaster is a stressful experience for business owners. That’s why our cyber security platform includes end-to-end data backup and recovery strategies that make your life easier and enable your team to resume operations quickly. Our cloud backup services modernize your company, make it easier to maintain business continuity, and provide the following advantages:
- Enhanced reliability: Our services provide frequent backups to ensure you have access to the most up-to-date storage.
- Simplified setup: Partnering with SBT Partners means you’re receiving a data backup infrastructure with user-friendly features.
- Decreased workflow: Manually backing up data is tedious and time consuming. With SBT Partners as your provider, our team manages backup tasks, enabling your internal team to focus on higher-value responsibilities.
- Increased security: We provide remote and cloud-based backup solutions that make it harder for cyber attackers to access essential data.
- Reduced costs: Our data backup and recovery solutions move critical files from expensive on-site servers to a cloud environment that’s scalable and cost effective.
Contact SBT Partners today to learn more about the importance of our data backup and disaster recovery services.